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Elections Committee

Elections Committee provides oversight to the statewide and regional elections. The committee validates candidate credentials, monitors campaigns, conducts elections and hears protests.

2012 Local and Regional Election Toolkit

 

2012 Local and Regional Election Toolkit
Submitted by mcody on Apr 10 2012 - 2:54pm

2012 Local and Regional Election Toolkit

Regional and Local Elections -- dates and what is open
Submitted by mcody on Apr 10 2012 - 2:35pm

April 11, 2012

REGION AND LOCAL ELECTIONS

Nominations will open on April 12, 2012 (and remain open for no less than 30 days)
Nominations will close on May 12, 2012.

ODD NUMBERED REGIONS

(The terms of these offices shall be two years)

LOCAL OFFICER POSITIONS

  • PRESIDENT: conducts the affairs of the Local and preside at Local meetings.
  • VICE-PRESIDENT: presides at Local meetings at which the President is not in attendance, and shall chair the Local Job Action Committee.
  • SECRETARY: maintains a record of the Local’s proceedings and the Local’s membership records.
  • TREASURER: responsible for any funds directly received or disbursed by the Local, and shall maintain a record of the Local’s financial transactions.
  • REGIONAL NEGOTIATIONS TEAM REPRESENTATIVE
    • Negotiations Committee (Team) negotiates our contract with the administration
    • During contract negotiations, this committee requires a lot of time and focus
  • DELEGATES & ALTERNATES to serve at the Annual Delegate Assembly (September 21 & 22, 2012)

Each Local is guaranteed at least one Delegate and one Alternate.  The first Delegate shall be the Local President.

In electing Delegates, each Local shall endeavor to ensure the overall delegation is balanced and representative of the entire Local.

EVEN NUMBERED REGIONS

(The terms of these offices shall be two years)
  • REGIONAL DIRECTOR POSITION A Regional Director must be a member of the Region s/he serves. Duties of a Regional Director include, but are not limited to:
    • Gathering concerns and interests of people s/he represents
    • Making policies that reflect her/his constituents’ interest
    • Performing other duties as assigned by the Board of Directors in accordance with the Board’s policies
    • Disseminating information regarding status of MAPE and newly enacted policies as well as standing policies of MAPE
  • REGIONAL NEGOTIATIONS TEAM REPRESENTATIVE
    • Negotiations Committee (Team) negotiates our contract with the administration
    • During contract negotiations, this committee requires a lot of time and focus
  • Local DELEGATES & ALTERNATES to serve at the Annual Delegate Assembly (September 21 & 22, 2012)

Each Local is guaranteed at least one Delegate and one Alternate.  The first Delegate shall be the Local President.

In electing Delegates, each Local shall endeavor to ensure the overall delegation is balanced and representative of the entire Local.

Please refer to the MAPE website www.mape.org  to view the 2012 Election Timetable and Tool-Kit.

Membership deadline to be eligible to vote is June 22, 2012.

PLEASE NOTE: 

ALL NOMINATIONS SHOULD BE SENT TO YOUR LOCAL ELECTION COMMITTEE.

Thank you,

MAPE Statewide Election Committee

Mike McCarthy-Chair                          Michael.McCarthy@state.mn.us        
Shawnet Healy-Member                      Shawnet.Healy@state.mn.us
Joe Linn-Member                                               Joe.linn@state.mn.us
Jim Roettger-Member                          James.Roettger@state.mn.us
Mary Welliver–Associate Member       Welliver@brainerd.net

 

Delegates/Alternates for the 2012 Delegate Assembly
Submitted by mcody on Apr 10 2012 - 2:09pm

To:     MAPE Local Presidents and Board of Directors

From: Royce Tyre, MAPE 2nd Vice President

Date:  April 9, 2012

Re:     Delegates/Alternates for the 2012 Delegate Assembly

MAPE’s 2012 Delegate Assembly will be held Friday, September 21 and Saturday, September 22 at the DoubleTree by Hilton, Bloomington. 

In addition to the Board of Directors, each local will be represented by delegates based on the number of members in the local as of April 1, 2012.  Please remember that the president of each local is one of the delegates, in accordance with the MAPE Bylaws.  The number of delegates is based on the number of actual members (those who have completed a membership application), not a combined total with “feepayers” included.

The number of delegates per local is as follows:

Number of Members and Delegates per Local (April 1, 2012)

Local

MAPE
Members

Percent
Of Total Members

Percent
x (100)

Delegates/
Alternates

0101

395

0.045

4.5

4

0201

462

0.052

5.2

5

0202

104

0.012

1.2

1

0301

324

0.037

3.7

4

0401

525

0.060

6.0

6

0501

423

0.048

4.8

5

0601

354

0.040

4.0

4

0602

86

0.010

1.0

1

0603

79

0.009

0.9

1

0701

320

0.036

3.6

4

0801

262

0.030

3.0

3

0802

118

0.013

1.3

1

0901

318

0.036

3.6

4

0902

123

0.014

1.4

1

1001

339

0.038

3.8

4

1101

212

0.024

2.4

2

1102

71

0.008

0.8

1

1201

188

0.021

2.1

2

1202

149

0.017

1.7

2

1203

101

0.011

1.1

1

1301

280

0.032

3.2

3

1302

128

0.015

1.5

1

1303

71

0.008

0.8

1

1304

83

0.009

0.9

1

1401

328

0.037

3.7

4

1402

204

0.023

2.3

2

1501

174

0.020

2.0

2

1502

209

0.024

2.4

2

1601

206

0.023

2.3

2

1602

131

0.015

1.5

1

1701

120

0.014

1.4

1

1702

271

0.031

3.1

3

1703

104

0.012

1.2

1

1801

280

0.032

3.2

3

1901

175

0.020

2.0

2

1902

161

0.018

1.8

2

1903

98

0.011

1.1

1

2001

321

0.036

3.6

4

2101

526

0.060

6.0

6

Total

8,823

 

 

100

 

MAPE BylawsArticle X

DELEGATE ASSEMBLY

Section 1.Composition.  The Delegate Assembly shall consist of the members of the Board of Directors and the delegates elected by Locals.

Delegates shall be allocated to each Local by dividing total membership by 100 and dividing the membership of each Local by the quotient obtained and rounding off to the nearest whole number.  Each Local is guaranteed at least one Delegate and one Alternate.  The first Delegate shall be the Local President. Calculation of the number of members for this purpose shall be done annually by the Second Vice President, using data effective April 1.  The Second Vice President shall be responsible for completing this calculation and for notifying Locals in writing of the number of delegate and alternate positions.

Each Local may also elect rankedalternate delegates equal in number to the number of delegates allowed to that Local.  Delegates and alternate delegates must be members of the Local they are elected to represent at the time of the Delegate Assembly. In electing delegates, each Local shall endeavor to ensure that the overall delegation is balanced and representative of the entire Local.

Special Delegate Assemblies shall consist of those delegatesand/or alternates eligible for seating at the last-held Delegate Assembly, and the Board of Directors.
 

2012 Elections Rules for Candidate Personal Statements
Submitted by mcody on Apr 10 2012 - 1:59pm

2012 Elections Rules for Candidate Personal Statements

Personal Statements are due by:
4 pm  Saturday, May 12, 2012
If you are running for a Local or Regional office,
please prepare your personal statement as follows.

1.      Sorry, we are unable to use photographs, graphics, or artwork.
2.     Please, no reference to other candidates.  Write only about yourself.
3.     Up to X* words including the following information:

Name
Department
Work City
Years of State service
Years as MAPE member

Email final copy to pfadden@mape.org

*Delegate, 100 words
*Regional Director, 200 words
*Negotiations Committee Member, 100 words
*Local President, 150 words
*Other Local officers, 100 words

Sample of a personal statement from Delegate candidate:

My name is Jane Doe, I work for the Department of Revenue in Alexandria. I have been a State employee for 5 years, a MAPE member for one year.  I was picket captain for my building.  I have always been interested in unions and see this as a way to get acquainted MAPE and with members from around the state.  What is most important to me is seeing that members’ voicesare heard in MAPE. If I am elected, I will work hard to solicit opinions from other members in my Local.

2012 Election Timetable
Submitted by mcody on Mar 30 2012 - 3:14pm

The timetable for MAPE's 2012 local and regional elections is listed below:

 

2012

Dates

MAPE ELECTION TIMETABLE 

 

Last Possible Date

Regional & Local Election Timelines

No Later Than

12-14-2011

Membership deadline to be eligible as candidate

120 days prior to close of nominations

4-11-2012

Choose mail or meeting election and consecutive or concurrent voting

Before nominations are opened

4-12-2012

Announce Opening of Nominations

30 days prior to close of nominations

Last Possible Date

Regional & Local Mail Election Timelines

No Later Than

6-22-2012

Membership deadline to be eligible to vote

2 weeks prior to ballot mailing

5-12-2012

Nominations Close, Personal Statement Due

 

5-19-2012

Affirm and/or Protest Candidate Eligibility

7 days after nominations close

5-31-2012

Provide Proof of Bondability (where required)

12 days after nominations close

6-14-2012

Candidate Eligibility Report

14 days after nominations close

7-05-2012

Ballots Mailed

21 days after Candidate Eligibility Report

7-26-2012

Ballots Returned

21 days after ballot mailing

7-31-2012

Ballots Tabulated

5 days after ballots returned

7-31-2012

Election(s) Committee Report

5 days after ballots tabulated

-

Results posted on the website

As soon as practical after Election(s) Committee Report

7-31-2012

Seating of Officers

Immediately following Election(s) Committee Report

-

Protests

5 days after the results are posted on the website

Last Possible Date

Local Meeting Election Timelines

Concurrent Voting

No Later Than

7-26-2012

Membership deadline to be eligible to vote

Meeting at which election is held

6-26-2012

Nominations Close, Personal Statement Due

30 days prior to meeting at which election is held

7-03-2012

Affirm and/or Protest Candidate Eligibility

7 days after nominations close

7-03-2012

 

Provide Proof of Bondability (where required)

7 days after nominations close

7-10-2012

Candidate Eligibility Report

14 days after nominations close

7-31-2012

Ballots Tabulated

5 days after meeting at which election is held

7-31-2012

Election(s) Committee Report

5 days after meeting at which election is held

-

Results posted on the website

As soon as practical after Election(s) Committee Report

7-31-2012

Seating of Officers

Immediately following Election(s) Committee Report

-

Protests

5 days after the results are posted on the website

Last Possible Date

Local Meeting Election Timelines

Consecutive Voting

No Later Than

7-26-2012

Membership deadline to be eligible to vote

Meeting at which election is held

7-26-2012

Nominations Close, Personal Statement Due

Meeting at which election is held

7-26-2012

Affirm and/or Protest Candidate Eligibility

Meeting at which election is held

7-26-2012

Candidate Eligibility Report

Meeting at which election is held

7-31-2012

Ballots Tabulated

5 days after meeting at which election is held

7-31-2012

Election(s) Committee Report

5 days after meeting at which election is held

-

Results posted on the website

As soon as practical after Election(s) Committee Report

7-31-2012

Seating of Officers

Immediately following Election(s) Committee Report

-

Protests

5 days after the results are posted on the website

7-31-2012

Provide Proof of Bondability (where required)

7 days after Election(s) Committee Report

 

MAPE 2011 Statewide Election Report
Submitted by mcody on Nov 18 2011 - 4:37pm

November 17, 2011

Michael E. McCarthyMemorandum to the MAPE Board of Directors

From Michael E. McCarthy, Elections Committee Chair

Re: MAPE 2011 Statewide Election Results Certification and Report

Official results of the 2011 Statewide Election are summarized in the attached Tables.

The Elections Committee finds that the attached presentation best demonstrates the counting of the preferential balloting for offices of President, First Vice President, and Second Vice President.  In each of these cases, the first count represents the number of votes first received by each candidate.  The second count for that office represents the second preference of the lowest vote-getting candidate being redistributed among the remaining candidates.  Third and forth counts represent the repetition of this process until one of the candidates exceeds 50 percent of the total number of votes cast for that office in its first tally. It is noteworthy that participation of members drops off dramatically as reallocations continue.  This is because many members chose not to fully rank all of the candidates on the ballot.  Several provided commentary on their ballots indicating this was not a mistake, and intentional.  

The administration of this election was not flawless.  The initial mailing of the candidate personal statement booklet lacked a statement for one of the candidates.  This was immediately posted to the web and notification e-mailed to members and a paper copy resent by Friday, October 28 along with an explanatory letter.  Some candidates expressed concern that the additional visibility afforded this candidate may have over compensated  and provided advantage. The Elections Committee finds that the adequacy of this remedy is supported by attached table illustrating the time distribution of ballots received.  Evidence supports that the affected candidate was neither advantaged nor harmed in the election.

In addition, it was later discovered that an out-of-date list was used for mailing.  Upon discovery, 78 members were identified as having not had timely ballots sent.  These were immediately sent on November 4th with an explanatory letter.   It was also discerned that approximately 362 ballots were errantly mailed to ex-members, largely retirees.  This is 4 percent of the total.  Of these, some were returned as having changed addresses and retained.  As a broad sampling of MAPE membership, it is expected that these members would be unlikely to vote in greater proportion than members voting and likely in lower proportion.  Having had 1708 envelopes returned of the 8966 sent suggests a participation rate of 19 percent.  Thus, 69 of the errant ballots might have been returned.  Of those, we would expect votes to be distributed like the other 96 percent.  In conclusion, the Elections Committee does not find evidence that this imperfection affected the outcome of this election.

While we recognize that MAPE procedures were imperfect and staff errors occurred, staff are aware of the necessary steps to avoid this happening again and are taking corrective action.

Nonetheless, we do not find any evidence that these events altered the outcomes of this election.

On behalf of the MAPE Elections Committee I submit this report and certification of the 2011 MAPE Statewide Election.

MAPE Statewide Officer, Trustee election: ballots and candidate personal statements listed
Submitted by mcody on Oct 24 2011 - 3:25pm

The 2011 MAPE Statewide Election ballot will have six ballot versions (name-rotations) so each candidate is at the top of the listing of candidate for that office a substantially equal number of times. A sample version of each sample ballot can be viewed at the following links: 

1 (PDF)

2 (PDF)

3 (PDF)

4 (PDF)

5 (PDF)

6 (PDF)

Each candidate had the opportunity to provide a personal statement, which was distributed by MAPE. These may be viewed, according to elective office, below:

For more information, see related posts below:

Statewide Officer Election Toolkit for 2011
Submitted by mcody on Aug 29 2011 - 1:32pm

MAPE's 20011 statewide election cycle is underway.

Nominations opened on July 26 and close on Sept. 24, 2011, for MAPE Statewide Officer positions.

Statewide Officer Election Toolkit for 2011

 

 

 

 

Nominations open for MAPE statewide officer positions
Submitted by mcody on Jul 25 2011 - 3:31pm

OFFICIAL ANNOUNCEMENT OF STATEWIDE OFFICER AND BOARD OF TRUSTEES ELECTIONS

NOMINATIONS WILL OPEN ON JULY 26, 2011, FOR THE FOLLOWING MAPE POSITIONS:

  • President
  • First Vice President
  • Second Vice President
  • Secretary
  • Treasurer
  • Three Trustee positions (two 4-year terms, one 3-year term)

Nominations close on September 24, 2011.

The election will be held between October 22, 2011, and November 12, 2011. The method of balloting will be by hand-counted paper ballot, unless the Board of Directors directs use of an electronic method of voting. Paper ballots will be tabulated on November 17, 2011, at MAPE’s central office.

Nominations may be sent to:

MAPE Statewide Elections Committee
C/O Patty Fadden
3460 Lexington Avenue North, Suite 300
Shoreview, MN 55126

Or to:

SWELECT@mape.org

Position Descriptions:

President. The President shall be a lost time position with provision to guarantee no loss of accruals or benefits. The President shall serve as the Chair of the Executive Committee, the Board of Directors, and the Delegate Assembly. The President shall serve as an ex-officio member of Statewide Standing Committees, except for the Elections Committee. The President may call for special meetings of the Board of Directors or Delegate Assembly as provided for in these Bylaws.

The President shall work with the Executive Director to provide for effective and proactive labor relations with the employer, to include, where appropriate, participation in departmental meet and confers, state-wide labor management committees, negotiations, and political action.

The President shall appoint all committee members and committee chairs, subject to Board approval, except those for which provisions have been made.

First Vice President. The First Vice President shall preside at meetings of the Delegate Assembly, Board of Directors, and Executive Committee at which the President is not in attendance. After completing Advanced Steward Training, the First Vice President shall chair the Employee Rights Committee. The First Vice President shall chair the Job Action Committee. The First Vice President shall perform other duties as directed by the President or Board of Directors.

Second Vice President. The Second Vice President shall perform the duties of the First Vice President at meetings at which the First Vice President is not in attendance. The Second Vice President shall maintain the membership records, chair the Membership Committee, and perform other duties as directed by the President or Board of Directors.

Secretary. The Secretary shall keep a record of the proceedings of the Delegate Assembly, the Board of Directors, and the Executive Committee, maintain all the records of MAPE, and perform other related duties as directed by the Board of Directors.

Treasurer. The Treasurer shall maintain all financial records and receive all moneys of MAPE, and deposit all moneys so received in the name of MAPE in a bank or financial institution approved by the Board of Directors. The Treasurer shall prepare and sign checks for such purposes as are required by the governing documents or are authorized by the Delegate Assembly, the Board of Directors, or the President.  The Treasurer shall keep an accurate record of receipts and disbursements and shall make monthly financial reports to the Board of Directors. The Treasurer shall act as custodian of all properties of MAPE. The Treasurer shall chair the Finance Committee and shall perform other related duties as directed by the Board of Directors.

Trustees. The duties of Trustees shall be limited to (1) financial matters and (2) serving on the Credentials Committee. All MAPE financial records shall be made available to the Trustees, but no records shall leave the MAPE office.  A Trustee shall not review records or vote on questions about records relating to him/herself.

 

MAPE local and regional elections are underway ...
Submitted by mcody on Mar 11 2011 - 4:50pm

The MAPE local and regional elections process is underway. The election information for even-numbered and odd-numbered regions, and the delegate/alternate count for locals are posted below. The MAPE Board of Directors approved a new timeline that is posted, too:

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