Board of Directors

BOARD OF DIRECTORS MEETING

April 27, 2012

3460 Lexington Avenue No. – Shoreview, MN

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Agenda

8:30 AM – Call to Order / Roll Call / Announcements / Housekeeping

Adoption of Agenda

Time Certain:

          9:00   Negotiations Update

          10:00  Board Work Groups (if requested)

          11:30  Members comments

          11:40  Executive session for internal policies

          1:00   Building Corporation Meeting                              

Minutes:

          Board of Directors – March 9, 2012

OFFICER REPORTS:

Treasurer’s Report

          Financial Report     

Secretary’s Report

          Executive Committee – April 6, 2012     

2nd Vice President’s Report

          2^nd Vice President Report

Membership Report

          Fee Payer/Member Reports

          Recruits

1st Vice President’s Report

          Grievance Report

          1^st VP Report

          ERC Decision

President’s Report

          Committee Appointments

Staff Reports

          Executive Director and Staff

Unfinished Business

          Executive Director Transition

Women’s Caucus

          Marge Ramsey Scholarship

New Business

          Proposed Process for Community Donations

          Retain Positions During Shutdown Resolution

          Single Payer Report

          Election Report

          ERC Policy Change

          Technology Replacement Schedule

          Member Solidarity – Michelle

          Executive Session OPEIU Contract

          Take Action Donation

          Pension Call

          Finance Committee Appointments

          Campaign Fund - 2012

PAC Board Report

 Board Stewards’ Report

          Greg Boole

Region Reports

Committee Reports

Correspondence  

Meet & Confer Reports included

Next Board Meeting(s)– May 18, 2012

Good & Welfare

Standing Rules:

Time Certain Adjournment:  No later than 4:30 PM.

Extensions in ½ hour increments, require a 2/3 vote to extend.

Debate is limited to 3 speakers for and 3 speakers against the motion on the floor.

     To amend or rescind 2/3 vote is required. Majority required for suspension.

Please bring any carry over items back with you each month as they will not be reproduced.

BOARD OF DIRECTORS MEETING

February 17, 2012

3460 Lexington Avenue No. – Shoreview, MN

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Tentative Agenda

8:30 AM – Call to Order / Roll Call / Announcements / Housekeeping

Adoption of Agenda

Time Certain:

          9:00   Negotiations Update

          10:00 Board Work Groups (if requested)

          11:30 Members comments

          11:40 Executive session for internal policies                              

Minutes:

          Board of Directors – January 20, 2012

OFFICER REPORTS:

Treasurer’s Report

          Financial Report     

Secretary’s Report

          Executive Committee – February 3, 2012         

2nd Vice President’s Report

          Membership Report

          Fee Payer/Member Reports

          Recruits

1st Vice President’s Report

          Grievance Report

          1^st VP Report 

President’s Report

          Committee Appointments

Staff Reports

          Executive Director and Staff

Unfinished Business

          Executive Director Transition

          Women’s Caucus

          Marge Ramsey Scholarship

          Resolution from Local 1202

          Task Force on MAPE Technology

New Business

          Update on Election Process

          Update on Election Methodology

          Election Timeline

          Bylaw Change proposed by Membership Committee

          Bylaw Change impacting Negotiations Committee

          Donation for Labor Bowl

          Mn2020 Donation

          Donation Untold Stories

PAC Board Report

 Board Stewards’ Report

          Greg Boole

Region Reports

Committee Reports

Correspondence  

Meet & Confer Reports included

Next Board Meeting(s)– March 16, 2012

Good & Welfare

Standing Rules:

Time Certain Adjournment:  No later than 4:30 PM.

Extensions in ½ hour increments, require a 2/3 vote to extend.

Debate is limited to 3 speakers for and 3 speakers against the motion on the floor.

     To amend or rescind 2/3 vote is required. Majority required for suspension.

Please bring any carry over items back with you each month as they will not be reproduced  .

November 17, 2011

Memorandum to the MAPE Board of Directors

From Michael E. McCarthy, Elections Committee Chair

Re: MAPE 2011 Statewide Election Results Certification and Report

Official results of the 2011 Statewide Election are summarized in the attached Tables.

The Elections Committee finds that the attached presentation best demonstrates the counting of the preferential balloting for offices of President, First Vice President, and Second Vice President.  In each of these cases, the first count represents the number of votes first received by each candidate.  The second count for that office represents the second preference of the lowest vote-getting candidate being redistributed among the remaining candidates.  Third and forth counts represent the repetition of this process until one of the candidates exceeds 50 percent of the total number of votes cast for that office in its first tally. It is noteworthy that participation of members drops off dramatically as reallocations continue.  This is because many members chose not to fully rank all of the candidates on the ballot.  Several provided commentary on their ballots indicating this was not a mistake, and intentional.  

The administration of this election was not flawless.  The initial mailing of the candidate personal statement booklet lacked a statement for one of the candidates.  This was immediately posted to the web and notification e-mailed to members and a paper copy resent by Friday, October 28 along with an explanatory letter.  Some candidates expressed concern that the additional visibility afforded this candidate may have over compensated  and provided advantage. The Elections Committee finds that the adequacy of this remedy is supported by attached table illustrating the time distribution of ballots received.  Evidence supports that the affected candidate was neither advantaged nor harmed in the election.

In addition, it was later discovered that an out-of-date list was used for mailing.  Upon discovery, 78 members were identified as having not had timely ballots sent.  These were immediately sent on November 4^th with an explanatory letter.   It was also discerned that approximately 362 ballots were errantly mailed to ex-members, largely retirees.  This is 4 percent of the total.  Of these, some were returned as having changed addresses and retained.  As a broad sampling of MAPE membership, it is expected that these members would be unlikely to vote in greater proportion than members voting and likely in lower proportion.  Having had 1708 envelopes returned of the 8966 sent suggests a participation rate of 19 percent.  Thus, 69 of the errant ballots might have been returned.  Of those, we would expect votes to be distributed like the other 96 percent.  In conclusion, the Elections Committee does not find evidence that this imperfection affected the outcome of this election.

While we recognize that MAPE procedures were imperfect and staff errors occurred, staff are aware of the necessary steps to avoid this happening again and are taking corrective action.

Nonetheless, we do not find any evidence that these events altered the outcomes of this election.

On behalf of the MAPE Elections Committee I submit this report and certification of the 2011 MAPE Statewide Election.

MEETING STARTS AT 10:30

BOARD OF DIRECTORS MEETING

November 18, 2011

3460 Lexington Avenue No. – Shoreview, MN

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Tentative Agenda

10:30 AM – Call to Order / Roll Call / Announcements / Housekeeping

Adoption of Agenda

Time Certain:

          10:30 – Election Report

          11:30 – Members comments

            2:00 – Board Work Groups (if requested)

            3:00 – Executive Session for Internal Policies               

Minutes:

          Board of Directors – October 21, 2011

          Special Board of Directors – November 1, 2011   

OFFICER REPORTS:

Treasurer’s Report

          Financial Report

          Minutes Finance Committee                              

Secretary’s Report

          Executive Committee Minutes – November 10, 2011                                          

2nd Vice President’s Report

          Membership Report

          Fairshare/Member Reports

          Recruits

          Update Scholarships

1st Vice President’s Report

          Grievance Report

President’s Report

Staff Reports

          Executive Director and Staff

Unfinished Business

          Women’s Caucus (January 2012 meeting)

          Marge Ramsey Scholarship (January 2012 meeting)

New Business

          Statewide OET Meet and Confer

          Task Force on MAPE Technology

Board Stewards’ Report

          Greg Boole

          Sue Opsahl

Region Reports

Committee Reports                    

Correspondence   

PAC Board Report

Meet & Confer Reports included

Next Board Meeting(s)– December 3, 2011

Good & Welfare

Standing Rules:

Time Certain Adjournment:  No later than 4:30 PM.

Extensions in ½ hour increments, require a 2/3 vote to extend.

Debate is limited to 3 speakers for and 3 speakers against the motion on the floor.

     To amend or rescind 2/3 vote is required. Majority required for suspension.

Please bring any carry over items back with you each month as they will not be reproduced.